You will most commonly select “Edit” when collaborating with others.
The other choices in the drop-down menu are “View only,” to share a read-only link to the document, and “Public,” which makes the document publicly viewable and searchable. You can use the drop-down in the area to the right to select “Edit” to create a link that allows anyone with the link to edit the document. This time, however, you will click the “Get a link” button at the left side of the window that appears. Then click the “Share with People” button shown in the area to the right. To do this, click the “File” tab in the Ribbon and then click the “Share” button at the left side of the backstage view that appears.
You can click the “Close” button to return to the Word document.Ī picture of the “Invite People” screen within Microsoft Word Online.Īnother way to share and collaborate on a document in Word Online is to share a link. You will then see the names of the recipients in the left part of this window under the “Shared with” section. When finished, click the “Share” button to send an email to the recipients inviting them to collaborate on the document with you. Use the bottom drop-down to select whether or not the recipients need to sign in with a Microsoft account to view or edit the document. Use the top drop-down menu to select whether or not the recipients can edit the Word document. Two drop-down menus will then replace the hyperlink. To set editing for the Word document, click the “Recipients can edit” hyperlink underneath the message. You can type a brief message to the recipients into the field below the “To” field. Ensure that the “Invite others” link is selected at the left side of this screen and then enter the email addresses of the people with whom you want to share the document into the “To” field. Then click the “Share with People” button shown in the area to the right.Ī picture of the “Share” screen within the “File” tab in the Ribbon in Microsoft Word Online.ĭoing that will display a window where you can then share and collaborate on the document with others. To share the document that you have made with other users, click the “File” tab in the Ribbon and then click the “Share” button at the left side of the backstage view that appears. Documents created in Microsoft Word Online are automatically saved to OneDrive. You can create a new blank document or start by using one of the many online templates available.
It is automatically included as part of your free Microsoft account.Īfter you sign in to the free online version of Microsoft Word Online, you can create a new document. OneDrive is the free online, shared server storage space within which you can save documents and collaborate with others.
In this blog post, we will examine how to perform collaboration with other users by using Word Online and OneDrive, formerly called SkyDrive. As mentioned in our previous blog post, you can perform Microsoft Office collaboration using Microsoft Office Online.